LUKE Work packages

The objective of this work package is to implement necessary preparatory steps for a joint Ukrainian-European R&I funding initiative and to launch the first Joint Call for multilateral R&I consortia.

Planned activities:

• Performing of desk research and data collection to gain an overview of the current Ukrainian R&I landscape. A Delphi survey will be conducted to identify trends in Ukrainian-European R&I cooperation. The trends and thematic fields identified by the Delphi will be discussed during citizen visioning and foresight workshops.
• Identifying funding parties for the joint Ukrainian-European R&I funding initiative. The commitment (including funding budgets) of prospective funding parties will be defined.
• Defining responsibilities and launching operations of the coordination infrastructure needed to implement the funding initiative.
• Overseeing and managing the evaluation of project proposals submitted, the process of decision-making on funding, and the administration of funded projects.

Expected results:

• Definition of relevant R&I priorities, focussing on (i) addressing global challenges and the Sustainable Development Goals and (ii) supporting the Ukrainian R&I ecosystem getting involved in tackling those challenges together with their international partners.
• Establishment of a group of funding parties and creation of the structural, administrative and technical basis for the Joint Call.
• Successful implementation of the Joint Call for European-Ukrainian R&I consortia.

This work package aims to empower quadruple helix stakeholders in Ukraine and EaP countries through a dynamic Knowledge Hub embracing an agile and co-creative learning.

Planned activities:

• Building a Knowledge Hub for capacity training in EU policy, science diplomacy, technology foresight, research management and public engagement.
• Strengthening science-business collaboration and innovation commercialization.

Expected results:

• Creation of the toolbox for capacity building with useful methods developed and disseminated in the knowledge hub.
• Development of the guidelines for science and business collaboration.
• Organisation of a stakeholder conference for policy dialogue with EU Commission and EaP countries.
• Provided substantial input for a Strategic Research and Innovation Agenda (SRIA).

This work package ensures the effectiveness and long-term impact of the project by monitoring and evaluating joint call calls and capacity building activities, helping to refine processes and maximize societal benefits.

Planned activities:

• Develop and implement a structured monitoring and assessment framework to ensure transparency and accountability for stakeholders.
• Track and evaluate the Joint Call process, providing feedback and insights to the Call Steering Committee.
• Assess the impact of joint activities on research, innovation, and capacity building, ensuring stakeholder needs are met.
• Engage stakeholders through surveys and feedback sessions to refine procedures and improve future actions.

Expected results:

• Tracked progress of the implementation of the joint multilateral call for identification of the areas for improvement and ensure transparency in funding calls.
• Performed assessment of the outcomes and stakeholder engagement in the project activities.
• Monitored and assessed project impact and lessons learned.

The objective of this work package is to raise awareness about the European Research Area, to engage relevant R&I stakeholders and to boost the uptake of R&I results in economy and society through a wide range of communication, dissemination and exploitation actions.

Planned activities:

• Development of the Communication, Dissemination and Exploitation Plan and Stakeholder Engagement Plan for successful implementation of the communication and visibility activities.
• Organisation of communication and dissemination events for R&I ecosystem stakeholders.
• Promotion of capacity building results, sustainable development goals and results of the joint multilateral call.
• In-real time monitoring of the communication, dissemination and exploitation activities.

Expected results:

• Raised awareness about the importance of research and innovation, sustainable development goals and project activities.
• More than 500 stakeholders altogether are involved in different project activities.
• Published success stories of joint multilateral projects and capacity building activities.

This work package ensures the overall management of LUKE by coordinating partners, data management, financial administration, as well as supporting the project management bodies.

Planned activities:

• Project coordination, including the signing of a consortium agreement, organisation of project meetings, and communication amongst project participants.
• Supporting the implementation and day-to-day business of project management bodies relevant for LUKE.
• Ensuring that management procedures for all data that will be collected, processed and/or generated and if applicable disseminated is in the framework of the project in line with the Guidelines on FAIR Data Management in Horizon Europe.
• Frequent communication with the European Commission and the project coordinator will act as the intermediary for all communication between the beneficiaries and the European Commission.

Expected results:

• Concluded a consortium agreement is concluded among consortium partners.
• Implemented a quality assurance plan.
• Provided final evaluation report and periodic reports to the European Commission